Tax-faq
Frequently asked questions
Answers for entrepreneurs and accountants: VAT returns, SAF-T, annual statements, payroll, ledgers and accountant collaboration.
Onboarding and subscriptions
What documents do I need to get started?
To activate accounting services we need: a notarised power of attorney (for ANAF interactions), copies of the company’s incorporation documents, and the trial balance as of December 31 of the previous year. Our team guides you through the entire process.
Is the invoicing platform included with accounting plans?
Yes. All accounting plans include free Enterprise-tier access to the 4invoices.net platform. You pay nothing extra for invoices, pro-formas, delivery notes or fiscal receipts.
Can I upgrade from invoicing-only to invoicing + accounting?
Yes, at any time. The remaining value of your current invoicing subscription is automatically credited toward the new plan, prorated by days.
Will I have a direct communication channel with my accountant?
Yes. The platform includes in-app chat with your dedicated accountant, document upload directly in conversation, and full history of all interactions. 24h working-day response guaranteed.
How do I handle multiple companies?
You manage them all from a single centralised account. Invoicing plans support multiple companies on one subscription; accounting requires a dedicated subscription per fiscal entity (distinct VAT ID).
What payment methods do you support?
Card (Visa, Mastercard) or bank transfer against a pro-forma invoice. Choose monthly or annual billing (annual gets a discount). Auto-renewal keeps services uninterrupted.
Tax filings, annual statements and ANAF
How are VAT returns (D300, D394, D390) handled?
The platform pulls data from your invoices automatically and produces the returns. Your dedicated accountant reviews, validates and submits them electronically via ANAF SPV — always at least 48h before the deadline.
Is SAF-T (D406) reporting automated?
Yes. We generate the SAF-T XML directly from accounting data, per the OECD standard and OPANAF no. 1073/2022. Mandatory for large taxpayers since 2022, medium since 2023, small from January 1, 2025.
Are sales and purchase ledgers updated in real time?
Yes. Ledgers are built automatically as invoices are issued or received. At month-end they’re ready for PDF/Excel export, with zero manual intervention.
Does the annual statement carry extra fees?
No. All accounting plans include the annual financial statement and supporting documents at the regular price. The balance is closed in the first ten days of March for April filing — one full month ahead of the deadline.
Is e-Factura and SPV synchronisation automatic?
Yes. We’re natively integrated with ANAF systems. Issued B2B invoices flow through e-Factura automatically; received invoices are pulled daily from your SPV and posted to accounts with the matching deductible VAT.
Do you help with paying taxes due?
After each month-end, the platform computes tax obligations and generates payment orders with all Treasury IBAN/codes pre-filled, ready for internet banking.
What happens during an ANAF tax audit?
Your dedicated accountant attends from first contact to closing report. Supporting documents are e-archived for 10 years and produced within 48h in the inspectors’ preferred format. Audit assistance included.
What’s the penalty for late D300 submission?
RON 1,000–5,000 for small legal entities, RON 5,000–14,000 for medium and large (Tax Procedure Code art. 336). Plus 0.02%/day interest on owed VAT. Our record: zero missed deadlines in the past 4 years.
Payroll, micro-companies and HR
Is payroll included or charged separately?
Payroll is a separate service. Cost depends on headcount: payslips, monthly D112, Revisal updates, sick leave and holiday leave included. Details on /services/salarizare.
Can I switch from micro to profit tax any time?
Voluntary switching applies from January 1 of the next year. Mandatory switching — from the 1st of the next month if you exceed the €1,000,000 turnover threshold. Your accountant warns you 90 days before the critical threshold.
What is the gross minimum wage in 2026 and what’s the net?
Gross minimum wage in 2026 is RON 4,050. After CAS 25%, CASS 10% and 10% income tax (with personal deduction), net is roughly RON 3,700 for an employee with no dependants.
Documents, archive and security
Where and how long are my documents archived?
Secure digital archive on our own infrastructure (Hetzner, Helsinki datacenter). Documents kept at least 10 years per Tax Code art. 81 and remain accessible for the duration of your subscription plus 5 years after.
What’s the main difference between PFA and SRL plans?
PFA has simplified bookkeeping (revenue/expense register) — light plan RON 250–450/month. SRL uses double-entry, full ledgers, D300/D394/D390 — RON 350–1,500/month depending on transaction volume.
Is there a referral programme?
Yes. Affiliate programme with a unique referral code. You earn recurring monthly commissions (15% of the invitee’s subscription, for the subscription lifetime) for every new customer who picks 4conta + 4invoices on your recommendation.